Collaborative - Innovative - Cost Effective
Our overarching project approach is to provide proven technical services in partnership with clients for water and wastewater conveyance projects. We lend years of regional experience, personal collaborative approaches, and technical knowledge to complete projects. We offer practical and interactive approaches to planning, design, permitting, and construction phases of projects for successful implementation.
We believe in proper and thorough planning to save time and cost during design and construction. Preliminary Engineering is the foundation to all successful projects. We can tailor the level of preliminary engineering to meet the client's needs and budget. The preliminary phase establishes a basis for the design and provides the client with a recommended plan for moving forward. Cost estimation is a key element of preliminary engineering and something we take seriously. No matter the size or complexity of the project, our team will prepare a Project Management Plan (PMP) that will document the key elements of the project for the project team, including the client. Following a project kick-off meeting, we charge full steam ahead with the preliminary engineering tasks which may consist of preparing a preliminary engineering report (PER), feasibility study, environmental assessment (EA), engineering alternative analysis (EAA), schematic design or another more specific evaluation. Reports will be formatted to meet the client's needs including outlines required by funding agencies administering project funding.
Our designs are an extension of the preliminary engineering, keeping a consistent approach with the recommended and accepted plan agreed upon with the client. In the design development process we utilize available existing resources that are reliable to save cost for the client. Furthermore, we implement innovative design approaches to expedite the project design schedule and save additional costs. These approaches, coupled with or extensive design experience are leveraged to provide a high-quality design that meets the client's current design standards and current regulatory requirements.
We foster a team environment by conducting design workshops with our clients at multiple stages during design. This allows for the client's key personnel to be closely involved in the development of the design documents to ensure the needs of both the management and operations staff are being met. Construction cost opinions are prepared at each incremental phase of design for review with the client to ensure the original budget is being maintained and opportunities to save costs are recognized and implemented when possible.
Permitting shouldn't begin at the end of the design development phase. Our project team engages regulatory agencies during the design development phase to receive their preliminary input and address potential concerns early in the process. This minimizes the amount of reviews during the final permitting stage and allows the project to be ready for bid as soon as possible. Our staff have developed long-standing and trusted relationships with local, state and federal regulatory agencies through our years of designing and permitting projects and these relationships are key to success during the permitting phase.
Bid and Contractor Procurement
No matter how successful a project is during the preliminary, design and permitting phases of a project, the project's overall success is highly dependent on the quality of the bid documents and the contractor who is awarded the bid. Bid documents must include clear and concise bidding and contracting requirements in addition to the technical specifications developed during the design and permitting phases. Client requirements, funding requirements, and local/regional requirements must be covered so that the prospective bidders have a clear understanding of their responsibilities. Our project team will work with the client to structure the bid form such that payment items align with their preferred methods of payment and tracking of quantities in the field. Additionally, alternative bids will be utilized where there are opportunities to increase competitive bidding and maximize potential cost savings. Prior to bid, we will review the option of prequalifying bidders and/or equipment manufacturers with our clients. Prequalification can help ensure the desired quality of work and equipment is received during construction of the project. Our project team is well experienced with the prequalification development, review and implementation process.
Perhaps the most critical element of a projects success is the translation of the engineer's design to actual construction. This requires constant communication between the Engineer, acting on the Owner's behalf, and the Contractor to ensure that the intent of the design is being realized. We understand this dynamic well as we have performed construction administration duties on nearly every project we have designed in our career.
Effective construction administration begins with a detailed pre-construction meeting which includes all stakeholders and a point by point discussion of critical activities, contacts, schedule, communication protocols, permit requirements, and numerous other items. Once the initial coordination is complete we provide detailed review of shop drawings to ensure compliance with the specifications prior to commencement of the work. Once procedures and material requirements are established the most critical element occurs, the actual construction. Administration of the construction work involves constant communication with the field representative and contractor's manager and construction progress meetings which occur periodically with spacing consistent with the complexity of the work, i.e. weekly, bi-weekly, or monthly. We understand that when construction is occuring there is no small issue and no time to be spared when resolving any issue.
While final completion and closeout of construction is primarily the responsibility of the contractor, we take our role as the Engineer seriously in enforcing the closeout requirements. We understand that bringing a project to full completion can be a challenge and a source of frustration for a client. We work closely with the contractor(s) to make sure the proper documentation is in place in a timely manner such that final payments can be made and the client can close out their project. Furthermore, the project is not complete until record drawings and engineering certifications have been issued. We work diligently to complete record drawing responsibilities in close coordination with the contractor and client and submit certifications to the appropriate agencies.
Following each project, the project manager will conduct a project closeout interview in person with the client to discuss the details of the completed project. These one-on-one meetings are designed to facilitate a candid discussion about the project successes and potential areas for improvement. We feel this is important to staying in touch with our client's needs and ensuring that future projects are as or more successful.
Quality Control and Assurance
Quality Control and Assurance (QC/QA) is vital to successful engineering practice and something we take very serious at CJS Conveyance. While our team provides years of experience in our field of engineering, we understand that we are all human and susceptible to human error. Therefore, we have developed a vigorous QC/QA program that spans from development of proposals and statements of qualifications to construction closeout. We have developed a series of QC/QA measures that includes checklists, peer reviews, and documentation tracking, as well as feedback from clients. Our proposals, contracts, preliminary engineering reports, cost opinions, design and bid documents and other deliverables will undergo these QC/QA measures before being delivered to the client.
Promoting Minority & Women Owned Business Participation
Our team has developed valuable relationships with several minority and woman owned business over the years that we trust to provide dependable engineering and surveying services. These companies complement the services we provide and we take pride in sharing opportunities with these companies to help facilitate their success. We strive to meet and exceed minority and woman owned business participation goals established by our clients and give these businesses important and well defined roles in our project work.